There is no such thing as a typical day for a recruiter. In the morning, you could be visiting campuses to host an info session to meet potential candidates, and by the afternoon, you could be back in the office, answering emails and conducting interviews.

In short, recruiters must be expert multitaskers who can switch tasks on a dime, and organization and time-management are crucial to handling daily responsibilities with ease. Luckily, there are plenty of mobile apps out there that can help you tackle your daily tasks on-the-go.

Here’s a round-up of some of the best organizational apps for campus recruiters!


A campus recruiter’s job is multifaceted. From researching your talent pool, to conducting interviews, to attending and planning campus events, you likely have a lot of different tasks on your plate.

ColorNote is the perfect app to help you manage all the areas of your work life. Studies show that colour-coding can help you better remember information and make you a more efficient thinker overall. With easy-to-use colour-coded notes, this intuitive app can help you keep track of tasks, meet deadlines, and work from anywhere with its cloud storage capabilities.

To incorporate this app into your routine, try colour-coding your notes according to stage in the hiring process, or by each element in your overall recruitment strategy.

Where it works: Android, Amazon

Cost: Free

Tip: Be careful not to overdo it. Colour-codes should be used to emphasize and highlight; using too many defeats the purpose.

Evernote Business

One of the biggest challenges for a campus recruiter is organizing candidate information – especially if you don’t have an ATS – resumes, cover letters, reference checks, the list goes on! With Evernote Business, you can have everything you need at your fingertips.

This app is one of the best ways to streamline your workflow as a recruiter. You can create notebooks to organize job applications, develop a tagging system to organize and find candidate information easily, and make shortcuts to access frequently-used documents more quickly.

Evernote Business also has added team and admin features to help keep your whole recruitment team connected. For example, it has sharing settings to ensure that everyone can access key files in one place. This is great for keeping a team in sync, especially if your team is at various campus events across the country. In addition, its mobile-friendly platform and powerful search function makes it a great choice for companies over more popular programs like Google Drive.

Where it works: Android, iOS, Mac, Windows

Cost: $12 per user/month


A campus recruiter’s inbox can be filled with hundreds of emails daily from students, administrators, and coworkers alike. Luckily, Zero is designed to address this very issue. This email app can help you tackle large quantities of emails with ease, all while keeping your inbox clean and organized.

Its Mailfeed feature displays your unread messages in a summarized, easy-to-read format and provides Quick Reply and Suggested Reply options to help you quickly respond to important email. Not only does Zero help you read emails faster, but it also helps you process them. With this app, you can organize, archive, and delete messages all with a tap or swipe of a finger.

Where it works: iPhone, iPad

Cost: Free

Tip: A great way to build and maintain a positive candidate experience, is by ensuring a timely response to emails. To save time, try adding an extension to your email account. For example, Yet Another Mail Merge for Gmail allows you to send personalized emails to everyone on your email list.


With Fall Recruitment Season under way, you likely have a lot of career fairs, information sessions, and other campus events on your calendar. And, chances are, you’ll have to make a few presentations for these engagements as well.

Paper is an egg-cellent presentation prep tool. This elegant and intuitive app is great for professionals of all kinds, but recruiters will especially love the seamless way it captures and connects all kinds of information.

Its powerful drawing and sketching tools are perfect for designing infographics and diagrams and its ability to mix text, photos, and drawings in a single project makes it easy to format presentation slides on-the-go. And once you’re done, you can export your creation as a PDF, an image, a Keynote, or a PowerPoint. Planning a presentation has never been easier!

Where it works: iPhone, iPad

Cost: Free


Recruiters today also have to be a ‘jack-of-all-trades,’ whether that means managing social media accounts, scheduling on-campus events and meetings, and interviewing potential candidates.

Numerous is the best way to bring together all of these different aspects of your job. To simplify your life, Numerous pulls in up-to-date data from a variety of ‘channels’ and keeps them all in one place. The app can also set notifications for important changes, sync your information instantly between devices, and even lets you view your key stats as beautiful, interactive graphs.

For example, as a recruiter, you might want to add a channel for Eventbrite to keep track of the registration numbers for your next event, and a channel for your Google Calendar to stay on top of important deadlines.

Where it works: iPhone, iPad, Apple Watch, Android

Cost: Free

With Fall Recruitment Season well underway, it’s important to maximize your time so you can focus on hiring the best talent for your organization. Incorporating organizational mobile apps like these into your routine will help you make the most of your time with each candidate and build the best team possible.

Discussion: What apps do you use for campus recruiting? Share your picks in the comments below.